Wellman Lake Bible Camp

Duck Mountain Provincial Forest, Manitoba, Canada

Nurturing campers in their relationship with Jesus Christ

Constitution

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  1. ARTICLE I – NAME

    This organization shall be called Wellman Lake Bible Camp, hereinafter referred to as "the Camp."

  2. ARTICLE II – LOCATION

    The Camp is located at Wellman Lake, Manitoba, Canada.

  3. ARTICLE III – AFFILIATED CHURCHES

    The Camp is jointly owned and operated by the following churches:

    • Cornerstone Baptist Church, Minitonas
    • First Baptist Church, Minitonas
    • Grace Baptist Church, Ochre River
    • Temple Baptist Church, Swan River
  4. ARTICLE IV – PURPOSE

    The purpose of Wellman Lake Bible Camp is to nurture campers in their relationship with Jesus Christ, through:

    • Bible-based teaching
    • Christ-centred relationships
    • God-oriented worship
    • God-honouring activities.

    The Camp shall develop and conduct programs implementing these objectives and shall be carried on without purpose of gain for its members. Any profits or other accretions to the Camp shall be used solely to promote its objectives.

  5. ARTICLE V – STATEMENT OF FAITH

    See our Statement of Faith page.

  6. ARTICLE VI – CAMP PROPERTY

    1. ACQUISITION

      The Camp shall have the power to receive, either by gift or purchase, and to hold such property as is authorized by the laws of the province of Manitoba and is deemed necessary for the business of the Camp. The Camp Board shall have the power to receive, purchase, sell or transfer property of the Camp, but only after having been duly authorized by the delegates of the affiliated churches at a duly called business meeting.

    2. DISSOLUTION

      In case of dissolution of the Camp organization the property shall be equally assigned to the affiliated churches.

    3. DIVISION

      In the case of a division from the Camp by one or more of the affiliated churches, the Camp property shall belong to the remaining affiliated churches that abide by this Constitution.

    4. CONSOLIDATION

      Should conditions arise where a consolidation with another camp of like faith and practice would be advisable, the Camp Board shall be authorized by the delegates of the affiliated churches to negotiate the terms of such consolidation, with the final decision to be made by the delegates at a duly called business meeting.

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  7. ARTICLE VII – ADMINISTRATION AND ORGANIZATION

    1. GOVERNING POLICIES
      1.  
        The affiliated churches have final responsibility and authority respecting any and all matters of the camp.
      2.  
        The affiliated churches delegate to the Camp Board the immediate responsibilities respecting staff, programming, recruitment, and appointment of workers. This shall include temporary appointments to elected positions as required.
      3.  
        The affiliated churches delegate to the Camp Board responsibility and authority respecting all matters requiring executive action, except for the following:
        1. The selection of members for elected positions;
        2. The approval of the operating budget, borrowing, and major items of a capital nature not included in the operating budget;
        3. Any other matter or policy that would seriously alter or erode the purpose of the Camp.
    2. QUALIFICATIONS AND TERMS OF OFFICE FOR CAMP BOARD AND STANDING COMMITTEES POSITIONS
      1. Camp Board members and Standing Committee members must be members of an affiliated church.
      2. The following are two-year elected Camp Board positions:
        • President
        • Vice-President
        • Secretary
        • Treasurer
        • Chair of Trustees Committee
        • Chair of Food Services Committee
        • Chair of Promotions Committee
        • Chair of Personnel Committee
        • Chair of Program Committee
      3. The following are one-year elected Standing Committee positions:
        • Auditing Committee
        • Nominating Committee
        • Chair of the Nominating Committee
      4. Individuals serving in a Camp Board or Standing Committee position may succeed themselves only once. If any vacant position has been filled with less than half the term remaining, the individual filling the term is still eligible to serve two consecutive terms.
      5. Election or dismissal of an individual shall be by majority vote by the delegates of the affiliated churches.
      6. Terms are based on the calendar year.
    3. CAMP BOARD
      1. MEMBERS

        The Camp Board is comprised of the following positions. Included is a brief description of responsibilities. Detailed position descriptions are included in the Manual of Operations.

        1. President chairs all Camp Board meetings and business meetings comprised of delegates from the affiliated churches.
        2. Vice-President assumes the responsibilities of President as required or requested.
        3. Secretary records minutes, keeps records, and transacts correspondence arising from all Camp business.
        4. Treasurer transacts and records financial operations of the Camp and serves as Chair of Finance Committee.
        5. Chairperson of Trustees Committee provides leadership in all aspects of Camp property maintenance and development.
        6. Chairperson of Promotions Committee provides leadership in the development, implementation and administration of camp promotion.
        7. Chairperson of Food Services Committee provides leadership in the development and implementation of food services.
        8. Chairperson of Personnel Committee provides leadership in the recruitment and training of camp staff.
        9. Chairperson of Program Committee provides leadership in the development and implementation of the camp program.
        10. In the event that no clergy member holds a board position, one clergy member will be appointed by the board to be a clergy representative on the board.
      2. OFFICERS
        1. The Officers of the Camp Board shall be the President, Secretary and Treasurer.
        2. They shall be responsible for the signing of legal documents on behalf of the Camp.
        3. They shall have the authority to make minor, yet urgent decisions between regularly scheduled Camp Board meetings, including financial matters up to a limit of 1% of the annual budget.
      3. RESPONSIBILITIES

        The Camp Board shall be responsible for the overall leadership and direction of the Camp, including the following:

        1. Setting, prioritizing and articulating of goals;
        2. Coordinating and supervising the camp ministry including personnel and program;
        3. Developing policy;
        4. Presenting to the affiliated churches
          • Proposed constitutional changes
          • Annual budgets
          • Major items of expenditure not included in the annual budget
          • Reports
        5. Transacting business on behalf of the Camp including the authorization of minor expenditures not included in the annual budget;
        6. Calling and conducting scheduled and special meetings of delegates from the affiliated churches.
    4. STANDING COMMITTEES
      1. AUDITING COMMITTEE
        1. MEMBERS

          The auditing committee shall consist of two individuals. A Camp Board member cannot serve as auditor.

        2. RESPONSIBILITIES

          The Committee will audit the financial records of the Camp at year-end and report to the delegates of the affiliated churches the results of the audit at the Annual Camp Meeting or at any other time requested by the affiliated churches.

      2. NOMINATING COMMITTEE
        1. MEMBERS

          The Nominating Committee shall consist of four elected members, one from each affiliated church.

        2. RESPONSIBILITIES

          The Committee will nominate at least one individual for each elected position and publish a nomination list in each affiliated church at least two Sundays before the Camp Annual Meeting.

    5. ELECTED COMMITTEES
      1. Three elected individuals, including the chair, shall serve on the following committees:
        • Trustees Committee
        • Promotions Committee
        • Food Services Committee
        • Personnel Committee
        • Program Committee
        • Finance Committee
      2. Committee members’ terms shall be for two years coincidental with the chairperson's term.
      3. Committee positions, except that of chair, shall be open to individuals who regularly attend an affiliated church and who demonstrate agreement with the Camp's Statement of Faith.
      4. Individuals serving on an elected committee, except for the chair, can serve for an indeterminate number of terms.
    6. NON-ELECTED COMMITTEE
      1. CONSTITUTION REVISION COMMITTEE
        1. MEMBERS

          The Constitution Revision Committee shall consist of the Camp President, who shall assume the role of chairperson, a member appointed by the Camp Board from the Camp Board, and a member from an affiliated church appointed by the Camp Board from outside the Camp Board.

    7. APPOINTMENTS TO COMMITTEES

      The Camp Board can add to elected committees through appointment as deemed necessary or as requested by the Chair of the committee.

    8. SALARIED STAFF
      1. CAMP DIRECTOR(S)
        1. QUALIFICATIONS

          The Camp Director(s) shall be in agreement with the doctrines and practices of the Camp and shall possess the ministry skills required to carry out assigned responsibilities.

        2. RESPONSIBILITIES

          The Camp Director(s) shall:

          • Report to the Camp President; and
          • Fulfill designated areas of ministry as outlined in the position description.
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  9. ARTICLE VIII – MEETINGS

    1. CAMP BUSINESS MEETINGS
      1. Delegates to Camp business meetings shall consist of all Camp Board members and five individuals from each affiliated church who are members of that church.
      2. Delegates shall meet for:
        • An Annual Business meeting during the month of November to receive reports, approve the annual budget, elect officers, and transact any other business;
        • Other General Business Meetings as required.
      3. The affiliated churches shall be notified of any meeting at least two weeks prior to the date of the meeting.
      4. In the event of an emergency, a special meeting may be called and conducted, provided a quorum approve the agenda.
      5. 50% plus one of voting delegates shall constitute a quorum at Camp Business Meetings.
      6. Decisions shall be made by simple majority vote except in all financial matters where an affirmative vote of 67% shall be required.
    2. CAMP BOARD MEETINGS
      1. The Camp Board shall meet as often as deemed necessary.
      2. The authority of the Camp Board shall be that outlined in the Constitution and Policies of the Wellman Lake Bible Camp.
      3. 2/3 of Board members shall constitute a quorum.
      4. An affirmative vote of 50% plus one of Board members is required.
    3. CONDUCTING MEETINGS

      The spirit of Christ shall be observed in all meetings of Camp delegates, Camp Board and Camp committees. Robert’s Rules of Order shall govern in questions of procedure.

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  11. ARTICLE IX – REVISION TO THE CONSTITUTION AND MANUAL OF OPERATIONS

    1. CONSTITUTION

      Constitution amendments can be made according to the following procedure:

      • Proposals shall be submitted to the Camp Board in writing.
      • The Camp Board shall present the proposed amendment(s) to the Boards of the affiliated churches for discussion.
      • After four weeks the proposed amendment(s) can be accepted with an affirmative vote of 67% of the eligible voting delegates at a General Meeting.
    2. MANUAL OF OPERATIONS

      The Camp Board shall have the authority to develop and revise the Manual of Operations and shall report such changes to the Boards of the affiliated churches.

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